TERMS OF USE

These Terms of Use govern your access to and use of firminmotion.com, including its pages, forms, resources, case studies, communications, audits, consultations, and other website features.

By accessing or using this website, submitting a form, requesting an audit, scheduling a consultation, or otherwise interacting with the website, you agree to these Terms.

If you do not agree with these Terms, please do not use the website.

  1. ABOUT FIRM IN MOTION

Firm in Motion provides legal technology, workflow automation, document automation, artificial intelligence, systems architecture, marketing automation, integrations, and related consulting services primarily for law firms and professional-service organizations.

Services may include:

  1. NOT A LAW FIRM

Firm in Motion is a legal technology and automation consultancy. It is not a law firm.

Nothing on this website constitutes legal advice.

Use of this website does not create an attorney-client relationship.

References to legal workflows, legal documents, court processes, law firm operations, client intake, conflict review, document generation, or similar activities are provided in the context of technology, systems design, automation, operations, or education.

Law firms and licensed legal professionals remain responsible for their legal work, professional judgment, ethical obligations, client advice, legal documents, filings, deadlines, and professional responsibilities.

  1. GENERAL INFORMATION ONLY

Information provided through this website is intended for general informational and educational purposes.

Website content may include:

Information may become outdated because software platforms, APIs, pricing, laws, regulations, professional requirements, and third-party services can change.

You should independently verify information before relying on it for material legal, professional, financial, or business decisions.

  1. NO PROFESSIONAL RELATIONSHIP FROM WEBSITE USE

Visiting the website, completing a form, requesting an audit, scheduling a consultation, downloading a resource, or communicating with Firm in Motion does not automatically create a consulting, contractor, fiduciary, attorney-client, or other professional relationship.

A formal client relationship begins only when an engagement has been mutually accepted.

If separate written engagement terms apply to a project, those terms control that engagement where they conflict with these website Terms.

  1. SYSTEMS AUDITS AND CONSULTATIONS

Firm in Motion may provide audits, assessments, consultations, discovery sessions, demonstrations, or preliminary recommendations.

These activities are intended to identify possible technology, workflow, automation, or operational opportunities.

An audit, assessment, or consultation does not guarantee that:

Technical feasibility may depend on software subscriptions, APIs, access permissions, third-party services, existing infrastructure, data quality, platform restrictions, and other factors outside Firm in Motion’s control.

  1. PROFESSIONAL JUDGMENT REMAINS HUMAN

Firm in Motion builds systems intended to reduce repetitive operational work.

Automation is not intended to replace professional judgment where professional judgment is required.

Law firms and other professional users remain responsible for decisions involving matters such as:

Clients are responsible for deciding where attorney review, professional approval, supervision, or other human controls are required.

  1. ARTIFICIAL INTELLIGENCE

Some services may incorporate artificial intelligence.

Artificial intelligence may be used for purposes including:

Artificial intelligence systems can produce incorrect, incomplete, outdated, misleading, or unexpected results.

AI-generated content should not automatically be treated as legally accurate, factually correct, professionally appropriate, or ready for publication, filing, delivery, or reliance.

Appropriate human review should be performed whenever an output could have legal, financial, professional, regulatory, reputational, or other material consequences.

  1. THIRD-PARTY PLATFORMS

Firm in Motion may design systems involving third-party products and services.

These may include:

Unless expressly stated otherwise, Firm in Motion does not own or control these third-party services.

Third-party services may have their own:

Firm in Motion is not responsible for a third party changing, restricting, suspending, discontinuing, or modifying its service, API, pricing, integration capabilities, policies, or functionality.

  1. THIRD-PARTY SERVICE AVAILABILITY

Automations and integrations may depend on multiple independent technology providers.

A workflow may therefore be affected by:

Firm in Motion cannot guarantee uninterrupted operation of third-party platforms.

Completion of an automation project does not create a lifetime guarantee that third-party systems will continue operating without maintenance, modification, or replacement.

  1. ACCESS AND CREDENTIALS

A project may require appropriate access to systems involved in the implementation.

Users and clients should provide only the level of access reasonably necessary for the project.

Where appropriate, good security practices include:

Passwords, API keys, authentication tokens, webhook secrets, or similar credentials should not be submitted through public website forms.

  1. CLIENT DATA

A project may involve access to client-controlled information, systems, documents, databases, workflows, or records.

Clients are responsible for ensuring that they have the legal and professional authority to provide access to such information.

Clients should avoid providing more confidential, personal, privileged, regulated, or sensitive information than is reasonably necessary for a project.

Where practical, anonymized data, test records, sample information, restricted accounts, or development environments should be used.

Personal information is also handled in accordance with the Privacy Policy.

  1. CONFIDENTIAL INFORMATION

Firm in Motion uses reasonable care when handling confidential information provided in connection with a legitimate project or inquiry.

Highly sensitive, privileged, regulated, or confidential information should not be submitted through ordinary public website forms unless specifically requested through an appropriate method.

Confidentiality obligations contained in a separate client agreement will govern the applicable engagement.

  1. INTELLECTUAL PROPERTY

Unless otherwise agreed in writing, Firm in Motion retains ownership of its pre-existing and independently developed intellectual property.

This may include:

A client project does not automatically transfer ownership of Firm in Motion’s pre-existing systems, techniques, frameworks, processes, or general knowledge.

  1. CLIENT-SPECIFIC DELIVERABLES

Ownership or licensing of custom deliverables created for a specific client may be governed by the terms applicable to that engagement.

Where ownership of particular custom deliverables is transferred, such transfer does not automatically include pre-existing intellectual property, reusable tools, generalized methodologies, independent frameworks, or other materials not created exclusively for that client.

  1. WEBSITE CONTENT

Unless otherwise indicated, original materials published on this website are owned by or licensed for use by Firm in Motion.

This may include:

You may view publicly available website content for personal or legitimate internal business purposes.

You may not, without authorization:

  1. CASE STUDIES

The website may contain case studies describing previous systems, projects, workflows, integrations, outcomes, or client experiences.

Case studies may include:

Confidential or identifying information may be removed, redacted, altered, or anonymized where appropriate.

Case studies are provided to demonstrate the type of systems and work performed. They do not guarantee that another organization will achieve identical results.

  1. TESTIMONIALS AND REVIEWS

The website may display testimonials, reviews, endorsements, or descriptions of previous client experiences.

Testimonials reflect the experience of the individual or organization that provided them.

They do not constitute guarantees regarding future performance or results.

Results can vary based on factors such as:

  1. PERFORMANCE AND RESULTS

Firm in Motion may describe previous operational improvements, reductions in manual activity, workflow efficiencies, time savings, or other outcomes.

Results from one project should not be interpreted as guaranteed results for another project.

Unless expressly stated otherwise, published operational figures should not be interpreted as audited financial results.

Firm in Motion does not guarantee:

  1. SEARCH ENGINE AND AI SEARCH RESULTS

Search engine optimization, technical SEO, content strategy, website architecture, and AI search optimization may improve a website’s eligibility, technical quality, discoverability, or accessibility to search systems.

They cannot guarantee rankings.

Search engines and artificial intelligence platforms independently determine crawling, indexing, ranking, citations, visibility, and presentation.

Algorithms, competitors, indexing systems, search behavior, platform policies, and ranking factors remain outside Firm in Motion’s control.

  1. FEES AND PAYMENTS

Fees for professional services are governed by the terms applicable to the particular engagement.

Third-party software subscriptions, usage fees, licenses, API costs, hosting costs, advertising spend, and other external expenses may be separate from professional service fees.

Additional work outside an agreed scope may require additional authorization or fees.

  1. PROJECT SCOPE

Technology and automation projects may evolve during implementation.

Requests involving additional:

may constitute additional scope.

Additional work may require separate approval before implementation.

  1. CLIENT RESPONSIBILITIES

Clients are responsible for providing information and cooperation reasonably necessary to complete a project.

This may include:

Project timelines may be affected by missing information, unavailable access, delayed approvals, third-party restrictions, platform outages, or other external dependencies.

Clients remain responsible for reviewing systems and deliverables before relying on them in production.

  1. BACKUPS AND PRODUCTION SYSTEMS

Changes to websites, automation platforms, CRMs, databases, integrations, and other production systems can create technical risk.

Appropriate backups, testing, and recovery procedures should be maintained before significant production changes.

Where appropriate, implementation may involve development environments, staged changes, testing, controlled deployment, and post-deployment verification.

  1. ACCEPTABLE USE

You may not use this website or Firm in Motion services to:

Access may be restricted where unlawful, abusive, fraudulent, or harmful activity is reasonably suspected.

  1. DISCLAIMER OF WARRANTIES

To the maximum extent permitted by applicable law, this website and its publicly available materials are provided on an “as is” and “as available” basis.

Firm in Motion does not guarantee that:

Any warranties relating to a paid engagement will be governed by the applicable engagement terms.

  1. LIMITATION OF LIABILITY

To the maximum extent permitted by applicable law, Firm in Motion will not be responsible for indirect, incidental, special, punitive, exemplary, or consequential losses arising solely from use of the public website.

This includes, where permitted by law, loss of:

Liability arising from a paid client engagement may be governed separately by the applicable engagement terms.

  1. PROFESSIONAL RESPONSIBILITY

Firm in Motion is not responsible for legal, ethical, strategic, or professional decisions made by a law firm or other client.

Law firms remain responsible for matters including:

Automation may assist a process, but it does not transfer professional responsibility from the professional to the technology provider.

  1. SUSPENSION OR TERMINATION

Access to the website or services may be restricted or suspended where reasonably necessary because of:

Termination of a paid engagement may be governed by the applicable engagement terms.

  1. PRIVACY

Use of the website is also subject to the Privacy Policy.

The Privacy Policy explains how personal information may be collected, used, retained, disclosed, and protected.

  1. EXTERNAL LINKS

This website may contain links to third-party websites, software providers, documentation, tools, platforms, or other external resources.

External links are provided for convenience or informational purposes.

Firm in Motion does not control third-party websites and is not responsible for their content, security, availability, privacy practices, or terms.

  1. ELECTRONIC COMMUNICATIONS

When you contact Firm in Motion electronically, you consent to receiving communications reasonably related to your inquiry, audit request, consultation, project, service, or transaction.

Communications may include:

Marketing communications may be subject to separate consent or opt-out requirements where applicable.

  1. CHANGES TO THESE TERMS

These Terms may be updated periodically to reflect changes in services, website functionality, technologies, business practices, or applicable requirements.

Updated Terms will be published on this website.

Continued use of the website after updated Terms become effective constitutes acceptance of the updated Terms to the extent permitted by applicable law.

  1. SEVERABILITY

If any provision of these Terms is found to be invalid or unenforceable, the remaining provisions will continue in effect to the fullest extent permitted by law.

Any unenforceable provision may be interpreted to the minimum extent necessary to preserve its intended purpose where legally permitted.

  1. NO WAIVER

Failure to enforce any provision of these Terms does not waive the right to enforce that provision in the future.

  1. ENTIRE WEBSITE AGREEMENT

These Terms, together with the Privacy Policy and any other policies expressly incorporated into them, govern use of the public website.

They do not replace separate agreements governing specific professional engagements, projects, services, or client relationships.

  1. CONTACT

Questions concerning these Terms may be submitted through the contact methods available on firminmotion.com.